Posts Tagged ‘motivate employees’

A New Year’s Letter to Employees: Be Better

Monday, January 2nd, 2012

With the start of a new year, I thought I would draft a letter to use with your employees – a way to challenge them to be better in all that they do. If you like it, please use it (or edit it as you wish). I find this is also a good message to share with family. Have a happy and successful New Year.

Dear Employees,

Last year was a challenging year; thank you for your effort, energy, resilience and commitment.

As we start this new year with greater clarity, a greater determination to succeed and a renewed commitment to provide exceptional customer service, we ask just one thing from each of you – be better.

• Be better in your work – think creatively, efficiently and get the details right.
• Be better with our customers – in how you prepare, how you communicate and how you add value.
• Be better with your teammates – in how you support each other, how you communicate and how you care about them as people.
• Be better in your community – in how you give of your time and effort to make your town, city or neighborhood a great place to live.
• Be better with our planet – in how you recycle, minimize your footprint, and how you appreciate the natural beauty around us.
• Be better in your relationships out of the office – in how you communicate, encourage and support.
• Be better to yourself – in your self-talk, in your personal expectations and in your commitment to being all that you can be.

You control how you approach your days in and out of the office. Commit to being better every day. Learn more. Be more responsive. Be more connected. Be more aware. Be tougher. Be more resilient. Be more creative. Be more present. Just be better.

Thank you for your loyalty and effort; we look forward to a great, productive and successful new year.

Warm regards,

Your manager

Stop Spreading Rumors

Sunday, October 25th, 2009

Years ago, we didn’t have enough information; today we have too much. We are in constant contact with our world. Be it Twitter, Facebook, e-mail or texts, morning, noon and night we are communicating – we are moving information. Think of it this way – we have the networks and the mechanism in place to convey meaningful information – but we don’t. We spread rumors – and by rumors I mean we spread what we think, even though it may not be accurate or true. We don’t take the time to check our facts – we just say what we hear. We just pass it on. We keep the rumors going, getting better and more outrageous as they go.

This struck me today as I was reading Frank Rich’s Op-Ed in the NY Times about balloon boy. Reading this weeks piles of press and tons of tweets on the balloon boy hoax made me think of George Saunders great essay, (be sure to read it if you have not). His point is that we always listen to the loudest voice – the media, the politician, anyone with a microphone, large television or radio audience, anyone with large network followers. And because it is the loudest, we follow. Lemmings. Autobots. Just because it can be said, does not mean that it is true. And just because it is the loudest does not mean it is true. It is time to fact check. It is time to pack our brains when we pack our lunches and fight the urge to pass on rumors. And a rumor is something that has not been substantiated with fact.

Remember the children’s game, “whisper down the lane” where a message is whispered to one person at one end of a circle, and each -person whispers the message to the next. The message at the end is different from the beginning. This is how information moves today. Someone hears something (may or not be true) and passes it on from network to network. Two problems. First, the message is frequently passed on without any critical thinking or assessment (rumor started). Then, as it moves, it morphs into an even greater rumor (rumor embellished) – mostly because those hearing it and passing it on are also not checking the facts. Start a discussion of health care and some have morphed the message to death camps. Start a discussion about a flu strain and we have people saying that vaccines are intentionally infecting people. Start a discussion about equality and we have people fearing the breakdown of families. Check your facts. Stop spreading rumors.

Want to see what I mean? Carve out one hour and review all the tweets, Facebook posts, radio, TV and text messages you receive. Then evaluate:
• How many were meaningful?
• How many were true?
• How many made a difference?
• How many added value?
• Which are worthy of passing on?

We have an amazing world where scientific information doubles every 2-3 years. The pace of change is extraordinary, meaning that we have access to more and more information every day. Our ability to access this information and to be connected to networks of people now changes how we use this information. We must become more critical in our assessment and evaluation of information. If we are relying on the information to make an informed decision (politics, health, investing, workplace, family) then we must check our facts, own our decisions and stop spreading rumors. Not that we have to do that with everything. If you like green grapes better than red, tweet, text or e-mail. But if is about healthcare, a new business competitor in town or something that will affect your health, check the facts.

We are in age that lets us constantly communicate. In the past when we had less technology, the critical issue was expanding the communication process (the movement of information) so that we could get more information out to people. In business, managers were more informed (and could be) than their employees; managers were in charge because they had information employees did not have. Managers had the facts.

Today, technology has put communication in the hands of everyone. Now, both managers and employees have access to similar information; the information hierarchy has changed. No longer is a manager in charge because she has access to more information. Today, managers are in charge because they bring their teams together and direct the process to gather, assess and use information in a meaningful way. Information movement (communication) has changed how we manage. Information movement has changed what we say and how we say it. And this great movement has created the need to learn how to determine fact from fiction, both at work and in life.

We know that most of what politicians say is perspective. Though it would be great if they were mandated to only say what is true (think of how much less we would hear from them), we must be able to assess fact from fiction, truth from rumor. Just because something is said does not make it true. I would love to see a small “r” (r for “rumor”) added to texts, tweets and others posts, indicating that the statement has not been fact-checked. Then I would know whether I could rely on the information to make a meaningful decision. I know that will never happen so I know it is up to each of us to become better at critical thinking and evaluating what we hear to be able to separate chat and rumor from fact.

Our success is in our ability to use information – at work or in life. We are connected more now than ever before to networks of people who spread their ideas and comments around at the speed of the click. There is great success in this. There is also a great potential for failure. Though in my work with companies I always encourage managements to constantly include employees in discussions about what they hear and see (the are in fact the eyes and ears of every organization), great managers must help their employees learn to be better at critical thinking and information evaluation. This improves the quality of the information they bring to and use in the organization. And seeing this in the workplace, educates them to do it in life.

Information is good. Meaningful and factual information is better. Since we can never require and ensure politicians, businesses, celebrities and others who share information to present only fact, we must own the fact-checking process. Commit today to share only meaningful and accurate information. Improve your critical thinking, your review of information and your evaluation based on fact. Watch out for the brain-dead megaphone – the loudest voice – that insists you listen because it is loud (loud may mean volume but it also may mean celebrity, frequency and pervasiveness).

So before you spread a rumor, think, evaluate and check the facts. Then if it is something that should be passed on, decide on the best way so that is well understood.

Managers and Employees: Go Hunting for Opportunities

Sunday, October 11th, 2009

Point of View Monday

In today’s down economy, most companies live in a state of cynicism, negativism and surrender. They throw up their hands because the world has changed and they now see their formula for success is outdated – and they are fresh out of ideas (opportunities) to turn things around.

And then there are the great survivors – the great companies that understand change is a constant in life; they know their business must constantly change to be relevant in today’s world. They stay connected to know what is going on in their world; they continually activate their employees to generate ideas and opportunities to respond to the world as they find it. They are nimble, flexible and responsive. They are innovators, creators and opportunity hunters. They see the change the world brings as providing the ability to discuss and invent ways to be more profitable, more relevant, more talented and more value-based. These companies have a partnership between management and employees; they each have a role in hunting for and finding opportunities to grow the business in any economy.

Managers – it is up to you to create a powerful opportunity-focused workplace culture; your workplace attitude must inspire all employees to contribute in the process of identifying and inventing opportunities to create more effective operations, improve service levels and innovate new products and services. Great managers stay in constant contact with employees and customers because employees and customers each have great information about the world and what drives value. Great managers use dialog, discussion and connection to stay informed and use employees and customers as their eyes and ears and as idea generators; they build a culture around the easy and open exchange of information and discussion of ideas.

Employees – when you pack your lunch, pack your brain, energy and enthusiasm. To stand out in the workplace, you must be connected to your workplace. Know the mission, goals and value of your business. Know your world by staying connected to your networks and news sources. Then compare the needs and value offerings of your company to what you know of your world, and offer suggestions for business opportunities: make improvements in operations, efficiencies or greater value-based products. Find better ways of connecting with customers and creating value. See what others do. Share what you know. Ask questions. Bring news to your managers’ attention. Own your share of hunting for opportunities.

Today’s pace of change is too significant for managers to create a successful business without the full assistance of his/her employees. It is critical that all employees not only stay connected to their worlds, but to bring what they know to the workplace. At the same time, employees will feel compelled to share and invent when management creates a strong employee-focused workplace, that trusts, values and respects employees; one that inspires each employee to contribute his/her best each day. Then and only then will you have an organization that is ready to hunt for and find value-based opportunities. And once the hunt starts, you’ll see that a down economy has unlimited opportunities – it just requires some instruction and the contribution of highly engaged employees to see things others do not see. Be on the constant hunt for opportunities – in any economy – it is the source of your continued success.